SELECTSHRED | WHAT’S YOUR SHREDDING POLICY?
Keep Your Confidential Information Secure. Don’t Let it Walk Off as Trash
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Certainly no organization would want to convey that they have a policy against shredding…against protecting privacy rights and preventing identity theft. Is that really the message that you want to communicate to your valuable customers and clients who have entrusted you with their personal and confidential information? Develop a policy that says “We care about keeping you safe from identity theft and protecting your privacy.”
The National Association for Information Destruction (NAID) shares some tips to minimize the possibility of accidental exposure of confidential information: Shred on a regular schedule, use a qualified third party service for all of your document destruction, treat all documents equally by shredding everything, and have a secure document destruction policy. NAID emphasizes that, to avoid serious errors, you should never let some records go in the trash while other records get shredded. A third party document destruction service provides legal protection and proof of regulatory compliance. A certificate of destruction is provided after each shredding service for your legal record.
A first step in developing a policy to protect the confidential information in your custody is to build a relationship with your mobile/on-site document destruction company that is NAID AAA Certified. A NAID AAA Certified company follows strict standards in the document destruction industry that protect clients. Develop a partnership and form an alliance in the ongoing effort to fight identity theft, safeguard confidential information, protect individual privacy rights, and be compliant with federal regulations—HIPAA, FACTA and GLBA.
Another important step involves the message that you send to your employees, customers, and clients to show that you care by implementing a formal document security, destruction, and disposal policy. Without a proper policy in place, your organization, employees, customers, and clients could be jeopardized due to a lack of accountability and knowledge. Properly trained employees, a formal document destruction program, and a recurring document destruction service are the best ways to combat identity theft, stop information security breaches, prevent privacy violations, and protect businesses from crippling penalties due to non-compliance with federal, state, and local regulations governing your industry.
Follow the link below to read more about the importance of having a formal document destruction policy in place.
http://web2.fkks.com/uploads/news/Chase_Fordham_Article.pdf
Richard Kinkead, Owner/President
Gloria Kinkead, Owner/Vice President
SelectShred, Inc.
T: (772) 463-3166
