SELECTSHRED | IMPORTANT DOCUMENT DESTRUCTION POINTERS – STUART SHREDDING PALM CITY SHREDDING PALM BEACH GARDENS SHREDDING

IMPORTANT DOCUMENT DESTRUCTION POINTERS

In our many discussions with prospective customers, it is imperative for us to inform purge (one-time) customers and potential recurring customers that shredding documents is as important as any other risk management and security decision that they make. The following are three important pointers:

1. Embrace your role as the qualified decision maker: Too many times, the owner or management in charge reports that the secretary, assistant, or staff will decide whether to hire a document shredding service. An organization should not leave the decision about data breach prevention, compliance with federal laws such as HIPAA, FACTA, and GLBA, and the protection of its corporate image, proprietary information and confidential information to staff members who are not fully accountable for the repercussions of information security breaches.
2. Care about the service provider and type of service: The lowest price and the easiest way to get rid of confidential documents are often the riskiest approaches. Understand what using a NAID AAA Certified company can do to protect your sensitive records up to destruction. Choose the document destruction service provider and process that absolutely minimizes your company’s exposure to information security breaches, privacy law violations, breach notification requirements, fines, and litigation.
3. Have a foolproof document destruction plan: Avoid rationalizing which information is not confidential and should not be shredded. Implement a program where all documents that are no longer needed get shredded. Avoid the notion that some documents are not confidential so they can be recycled whole or thrown in the trash. Don’t straddle the fence by hiring a shredding service while still encouraging employees to use the office shredder, trash bin or recycle bin to dispose of documents. Such practices guarantee information security breaches.

Following these three important pointers are your best defense to strengthen risk management programs and protect your corporate image, proprietary information, trade secrets and confidential information.

If you have questions regarding proper document security procedures, we are here to help you.

Richard Kinkead, Owner/President

Gloria Kinkead, Owner/Vice President

SelectShred, Inc.

(772) 463-3166

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