A COMMUNITY SHRED EVENT – COMMITMENT AND CARING FOR CUSTOMERS

When Lisa of Paradise Tire and Service requested our help in providing a shred event for her customers, we were pleased to provide this service. Knowing that Lisa and her family are very involved in service to customers and the community, it was definitely an opportunity to help them give back to their loyal customers. This was an event of shredding, automobile servicing, cementing current relationships, and forging new relationships. As customers arrived, some reported “I’ve been waiting for this for a long time.”

Customers were allowed to witness the document destruction through the truck’s video monitor. Here is what one person said after witnessing the on-site document destruction: “This is so interesting. Thanks for letting me watch. This is like a TV Show.”  They were aware that their documents were destroyed immediately in their presence and could not be put back together. They were informed that all shredded materials would be taken to a recycling facility and would not end up in landfills. The peace of mind from knowing that their sensitive information was securely destroyed is priceless.

The heightened awareness of identity theft and tax fraud is never far from anyone’s mind. Someone reported “I’m so happy to get rid of these tax documents. They go back to the year 2000.” Tax-related identity theft is an ongoing concern that increases with each passing year.  Follow the link to read more: http://www.consumer.ftc.gov/articles/0008-tax-related-identity-theft.

It was certainly like Shredding in Paradise in the 89° F temperature. We were shaded under a red tent provided by Lisa. Appreciative customers arrived on the lot to have their oil change and other auto service done. They also got some secure on-site document shredding done on a sunny Saturday morning in Stuart. We appreciated the opportunity to provide this shred event for Paradise Tire and Service.

If you have questions regarding proper document security procedures, we are here to help you.

Richard Kinkead, Owner/President

Gloria Kinkead, Owner/Vice President

SelectShred, Inc.

(772) 463-3166

A COMMUNITY SHRED EVENT – COMMITMENT AND CARING

Kings Isle community in Port St. Lucie requested a shred event for its residents. We believe that nothing says caring such as providing an opportunity for residents to protect themselves from identity theft and fraud. They drove, walked and biked over to the shred truck to have their confidential documents shredded on-site.

Approximately 3 tons of paper were shredded at their location. All shredded material was taken away to be recycled into new paper products. No documents can be put back together and no paper will end up in landfills. Everyone left with the peace of mind that their sensitive information was securely destroyed. Residents who wanted to witness the destruction of their documents were able to do so through the truck’s video monitor.

Having access to a local shredding company to perform on-site shredding service on a weekend to accommodate residents is a great community resource to have at your disposal. Someone reported “I have sensitive military stuff that I have to see shredded.” Another person reported “I’ve got bills here since my husband died 8 years ago. Thanks for offering this. Otherwise, it would burn out my shredder.”

We appreciated the opportunity to provide this community shred event for Kings Isle and the mutual admiration from both sides was heartwarming as both parties showed their appreciation for a well-organized, safe and secure event.  It was also a fun event – coffee, muffins and other goodies were available for all.

If you have questions regarding proper document security procedures, we are here to help you.

Richard Kinkead, Owner/President

Gloria Kinkead, Owner/Vice President

SelectShred, Inc.

(772) 463-3166

SELECTSHRED DOES MOBILE SHREDDING AND HARD DRIVE DESTRUCTION IN STUART, SHREDDING AND HARD DRIVE DESTRUCTION IN WEST PALM BEACH, SHREDDING AND HARD DRIVE DESTRUCTION IN NORTH PALM BEACH, SHREDDING AND HARD DRIVE DESTRUCTION IN JUPITER, SHREDDING AND HARD DRIVE DESTRUCTION IN PORT ST LUCIE, SHREDDING AND HARD DRIVE DESTRUCTION IN FORT PIERCE AND THROUGHOUT PALM BEACH AND THE REST OF THE TREASURE COAST.

SELECTSHRED | THE UNFOUNDED OBJECTIONS TO USING A THIRD PARTY SHREDDING SERVICE CONTINUES

We continue to hear “we are paperless”; “we use office shredders”; “we don’t shred much”; “we are a small office”; or “we can’t afford a shredding service.”

In all of those statements, there might be a tinge of truth but every business has the capacity to use a recurring shredding service. What is more likely is the fear of commitment to the possibility of entering a scary contract from which you cannot extricate your business or the fear that you will never be able to fill those containers. Have your shredding service representative thoroughly evaluate your needs. There is no one size fits all. There is no one price fits all. There is no one term fits all. All that is necessary is a thorough understanding of your needs and the willingness of both parties to make it work.

Sporadic shredding can sometimes seem suspicious—it is certainly fodder for many comedies and jokes. A recurring shredding service sends the message that you have a responsible organization that knows how to mitigate risk by acting responsibly to avoid security breaches, identity theft, and trade secret theft.

Are you really paperless? If you are regularly scanning your confidential documents, those documents should be secured and shredded as soon as possible by a NAID AAA Certified shredding company.

Will the office shredder suffice? The office shredder can never afford you the required legal documentation to show that you have a proper document security program in place and provide legal protection in case of an alleged or actual information security breach. What works is the regular use of an accredited shredding service and receiving a certificate of destruction.

What does “we don’t shred much” really mean? Take stock of how much confidential documents you are putting aside until you get around to calling a shredding company. If you are not required to keep that information, you need to secure it and destroy it in a timely manner.

Is your office really too small? No office is too small to have a shredding service because no office is too small to have an information security breach or to be fined for not complying with federal, state, and local regulations.

Can you really not afford a shredding service? A shredding service is less costly than using staff time to shred. More importantly, what you really can’t afford are fines, liability, lost productivity, and lost reputation.

Use a NAID AAA Certified on-site shredding company to destroy your confidential information.  Federal regulations (FACTA/HIPAA/GLBA) require businesses to safeguard, destroy, and discard responsibly all confidential information. Your NAID AAA Certified Company is your partner in helping you safeguard your confidential documents by having a system in place that can identify red flags, deter identity theft, mitigate proprietary information theft, protect your company from unnecessary legal action and avoid fines.

If you have questions regarding proper document security procedures, we are here to help you.

Richard Kinkead, Owner/President

Gloria Kinkead, Owner/Vice President

SelectShred, Inc.

(772) 463-3166

SELECTSHRED DOES MOBILE SHREDDING AND HARD DRIVE DESTRUCTION IN STUART, SHREDDING AND HARD DRIVE DESTRUCTION IN WEST PALM BEACH, SHREDDING AND HARD DRIVE DESTRUCTION IN NORTH PALM BEACH, SHREDDING AND HARD DRIVE DESTRUCTION IN JUPITER, SHREDDING AND HARD DRIVE DESTRUCTION IN PORT ST LUCIE, SHREDDING AND HARD DRIVE DESTRUCTION IN FORT PIERCE AND THROUGHOUT PALM BEACH AND THE REST OF THE TREASURE COAST.

DOCUMENT SHREDDING GUIDELINES—SHOULD WE LET IT GO OR KEEP IT?

Whether you are an individual or operate a business, shredding guidelines will always apply. The tendency is to keep everything but that is impossible as a homeowner or business owner. Keeping documents longer than you need to will create opportunities for security breaches, identity theft, and exposure to liability.

There are general guidelines pertaining to records retention with regard to federal laws, state laws, local government laws, professions, and industries for shredding of personal and business documents. The following are some examples of records retention for personal and business documents:

One Year

Credit Card Statements. Customers and Vendors Correspondence.

Three Years

Bank Statements. Utility Records. Sales Invoices.

Four Years

Employment Tax Records. Payroll Tax Returns.

Six Years

Accident Reports and Claims. Canceled Checks.

Indefinitely

Filed Income Tax Returns. Worksheets and Supporting Tax Documents

These are just a few examples of multiple personal and business documents and generalized recommendations for the length of time that they should be kept. There are many guidelines for how long records should be kept because there will always be special circumstances.

It is advisable to check with your accountant and attorney before making the final decision to destroy your documents.

Review the following websites for more information on the proper retention and destruction of your personal and business documents.

http://www.usa.gov/Topics/Money/Personal-Finance/Managing-Household-Records.shtml

http://www.irs.gov/Businesses/Small-Businesses-&-Self-Employed/How-long-should-I-keep-records

If you have questions regarding proper document security procedures, we are here to help you.

Richard Kinkead, Owner/President

Gloria Kinkead, Owner/Vice President

SelectShred, Inc.

(772) 463-3166

SELECTSHRED DOES MOBILE SHREDDING AND HARD DRIVE DESTRUCTION IN STUART, SHREDDING AND HARD DRIVE DESTRUCTION IN WEST PALM BEACH, SHREDDING AND HARD DRIVE DESTRUCTION IN NORTH PALM BEACH, SHREDDING AND HARD DRIVE DESTRUCTION IN JUPITER, SHREDDING AND HARD DRIVE DESTRUCTION IN PORT ST LUCIE, SHREDDING AND HARD DRIVE DESTRUCTION IN FORT PIERCE AND THROUGHOUT PALM BEACH AND THE REST OF THE TREASURE COAST.

Before using a secure on-site shredding service, many business owners and residents had not realized how secure, convenient and economical it is to use a properly vetted third party document destruction service to shred their confidential information. The following are some excerpts of conversations we have had with customers after they discovered the security, convenience and economy of using our local on-site shredding company.

“In the past, I have paid three times what I’ve just paid your company to shred my documents. I also felt more secure with your service because I could watch my documents destroyed.”

“I used to spend about two hours to make sure that I saw my documents shredded at a drop-off facility…and that did not include travel time.”

“I can’t believe we waited to start a recurring shredding service. It is very secure and convenient to have our confidential information kept in one of your locked containers until your truck arrives and shreds outside on a set schedule.”

For businesses, don’t continue to have your office shredders burn out with enough frequency to burn out the office staff. Use a NAID AAA Certified company that provides documentation to protect you – The Certificate of Destruction. Every business should have a system in place for regular shredding to protect its customers/clients, its staff, and its proprietary information.

Residents understand that they should not throw any confidential information in the trash and dislike leaving their information anywhere for shredding at a later date. Most residential customers derive peace of mind from insisting that their sensitive documents are shredded in their presence.

If you have questions regarding proper document security procedures, we are here to help you.

Richard Kinkead, Owner/President

Gloria Kinkead, Owner/Vice President

SelectShred, Inc.

(772) 463-3166

SELECTSHRED DOES MOBILE SHREDDING AND HARD DRIVE DESTRUCTION IN STUART, SHREDDING AND HARD DRIVE DESTRUCTION IN WEST PALM BEACH, SHREDDING AND HARD DRIVE DESTRUCTION IN NORTH PALM BEACH, SHREDDING AND HARD DRIVE DESTRUCTION IN JUPITER, SHREDDING AND HARD DRIVE DESTRUCTION IN PORT ST LUCIE, SHREDDING AND HARD DRIVE DESTRUCTION IN FORT PIERCE AND THROUGHOUT PALM BEACH AND THE REST OF THE TREASURE COAST.

SELECTSHRED | IMPORTANT DOCUMENT DESTRUCTION POINTERS – STUART SHREDDING PALM CITY SHREDDING PALM BEACH GARDENS SHREDDING

IMPORTANT DOCUMENT DESTRUCTION POINTERS

In our many discussions with prospective customers, it is imperative for us to inform purge (one-time) customers and potential recurring customers that shredding documents is as important as any other risk management and security decision that they make. The following are three important pointers:

1. Embrace your role as the qualified decision maker: Too many times, the owner or management in charge reports that the secretary, assistant, or staff will decide whether to hire a document shredding service. An organization should not leave the decision about data breach prevention, compliance with federal laws such as HIPAA, FACTA, and GLBA, and the protection of its corporate image, proprietary information and confidential information to staff members who are not fully accountable for the repercussions of information security breaches.
2. Care about the service provider and type of service: The lowest price and the easiest way to get rid of confidential documents are often the riskiest approaches. Understand what using a NAID AAA Certified company can do to protect your sensitive records up to destruction. Choose the document destruction service provider and process that absolutely minimizes your company’s exposure to information security breaches, privacy law violations, breach notification requirements, fines, and litigation.
3. Have a foolproof document destruction plan: Avoid rationalizing which information is not confidential and should not be shredded. Implement a program where all documents that are no longer needed get shredded. Avoid the notion that some documents are not confidential so they can be recycled whole or thrown in the trash. Don’t straddle the fence by hiring a shredding service while still encouraging employees to use the office shredder, trash bin or recycle bin to dispose of documents. Such practices guarantee information security breaches.

Following these three important pointers are your best defense to strengthen risk management programs and protect your corporate image, proprietary information, trade secrets and confidential information.

If you have questions regarding proper document security procedures, we are here to help you.

Richard Kinkead, Owner/President

Gloria Kinkead, Owner/Vice President

SelectShred, Inc.

(772) 463-3166

SELECTSHRED DOES MOBILE SHREDDING AND HARD DRIVE DESTRUCTION IN STUART, SHREDDING AND HARD DRIVE DESTRUCTION IN WEST PALM BEACH, SHREDDING AND HARD DRIVE DESTRUCTION IN NORTH PALM BEACH, SHREDDING AND HARD DRIVE DESTRUCTION IN JUPITER, SHREDDING AND HARD DRIVE DESTRUCTION IN PORT ST LUCIE, SHREDDING AND HARD DRIVE DESTRUCTION IN FORT PIERCE AND THROUGHOUT PALM BEACH AND THE REST OF THE TREASURE COAST.

Whatever you choose to call them – the office shredders or the industrial shredders – you are not exercising your best option in safeguarding the confidential information in your custody and you are not providing your customers, company, organization, or practice with the best risk management option available to you.

The following are 4 reasons to forgo the office shredders:

• Office shredders are a chore to use but a recurring shredding service is secure, economical, and convenient.

• Office shredders decrease productivity and decrease profitability, costing at least twice as much to use as a recurring shredding service.

• Office shredders require maintenance and frequent replacement.

• Office shredders provide no record of a compliant document destruction program but a NAID AAA Certified company provides you with documentation if legal issues arise.

Protect your business from security breaches and fines by using your local NAID AAA Certified on-site document destruction company.

Get informed about FACTA, HIPAA, GLBA, and the Florida Information Protection Act to make sure that you are compliant with the information protection laws that affect your business.

Shredded paper from your office shredders or industrial shredders that are placed in the trash are still vulnerable to security breaches from dumpster divers who can retrieve your information and use it for fraudulent purposes.

You have no legal ownership of the trash – just ownership of the bad publicity due to misuse of the information discovered in the dumpster. It is easier to avoid fines if you have a document security program in place that is compliant with federal and state regulations.

SelectShred, Inc.

NAID AAA Certified Shredding Company Serving The Treasure Coast and Palm Beach County

(772) 463-3166

SELECTSHRED | GUARANTEED ON-SITE DOCUMENT SHREDDING—SEEING IS BELIEVING

As more data breaches are reported in the media and as increased public awareness grows, many customers are requesting to have their documents destroyed in their presence. It is common for the first question from residential customers to be “Can I see my documents destroyed?” It is the peace of mind from knowing that when they walk away, their sensitive information has been reduced to an unusable form. For some business customers, it is required that they guarantee that all confidential information is shredded at their locations.

Our customers are encouraged to witness the destruction of their documents by the state-of-the-art shred truck with video monitor.

Secure on-site document shredding does the following:

• Protects from data security breaches and enables compliance with federal laws such as HIPAA, FACTA, and GLBA.
• Decreases exposure to identity theft, privacy law violations, breach notification requirements, fines and litigation.
• Strengthens risk management programs to protect confidential information, corporate image, proprietary information and trade secrets.

If shredding on-site (at your location) is important to you, ask your local NAID AAA Certified Company to allow you the opportunity to witness the secure destruction of your sensitive information.

Shredding with a NAID AAA Certified third party document destruction service that destroys the confidential documents at your location is your best guarantee to fight identity theft and prevent information security breaches. You are assured to be always ahead of the dumpster divers looking to use any sensitive information they can find for fraudulent purposes.

SELECTSHRED DOES MOBILE SHREDDING AND HARD DRIVE DESTRUCTION IN STUART, SHREDDING AND HARD DRIVE DESTRUCTION IN WEST PALM BEACH, SHREDDING AND HARD DRIVE DESTRUCTION IN PORT ST LUCIE, SHREDDING AND HARD DRIVE DESTRUCTION IN FORT PIERCE AND THROUGHOUT PALM BEACH AND THE REST OF THE TREASURE COAST.

Richard Kinkead, Owner/President

Gloria Kinkead, Owner/Vice President

SelectShred, Inc.

(772) 463-3166

SELECTSHRED | THE REAL INDUSTRIAL SHREDDER

Whenever we receive a call from a potential customer about starting recurring shredding service, it is always met with joy because it says people understand the importance of the service and they want the service. In any service industry, we are sure there is no more joyous moment than when someone wants your service.

Recently, a call for recurring service was preceded by a question from a former customer who had used us for a purge service but had not reached the stage of moving toward recurring service. However, the question was “Do we repair shredders?” Of course, the answer was no but a few days later someone from the same organization called and said “…you tried to encourage us to use an ongoing shredding service but we were not prepared to do so at that time. Please bring me containers and whatever documents we will need to start the process of recurring monthly shredding service.” Reportedly, the company that repaired their “industrial shredders” was no longer in business and a new company’s estimate (with layers of complex billing fees) was more than they could bear. Interestingly, the response to our estimate for monthly on-site shredding service was “That’s reasonable. I can’t believe that is all we have to pay.”

A recurring shredding service is more secure, economical and convenient than in-house shredding. Staff time is more valuable than standing around feeding an office shredder or “industrial shredder.” The office “industrial shredder” might be bigger than your regular office shredder but it still needs to be hand-fed. It is expensive to maintain and more expensive to use than our on-site mobile shredding service. Let the real industrial shredder on the mobile shredding truck of a local NAID AAA Certified company do the work for you. Your documents are destroyed on-site (at your location). You receive a certificate of destruction at the time of each service for your record. You are serviced by personnel who have been screened and trained in accordance with the strictest standards in the document destruction industry. You are involved in an environmentally friendly process because all of your shredded materials are recycled and do not end up in the landfill. There is also no more worrying about the cost to maintain a shredder.

Well, we are extremely happy to have our new client and know that many others are close to making the decision to have a recurring shredding service as part of their efforts to protect their businesses from the perils of data breaches and identity theft.

SELECTSHRED DOES SHREDDING AND HARD DRIVE DESTRUCTION IN STUART, SHREDDING AND HARD DRIVE DESTRUCTION IN WEST PALM BEACH, SHREDDING AND HARD DRIVE DESTRUCTION IN PORT ST LUCIE, SHREDDING AND HARD DRIVE DESTRUCTION IN FORT PIERCE AND THROUGHOUT PALM BEACH AND THE REST OF THE TREASURE COAST.

Richard Kinkead, Owner/President

Gloria Kinkead, Owner/Vice President

SelectShred, Inc.

(772) 463-3166