SELECTSHRED | SECURITY AND COMPLIANCE VS COST OF DIY
DOCUMENT SHREDDING IN STUART DOCUMENT SHREDDING IN PORT ST LUCIE DOCUMENT SHREDDING IN HOBE SOUND DOCUMENT SHREDDING IN PALM BEACH
How many times have we heard that our staff members use office shredders and it does not cost anything? Why should we have a service do our shredding when we can do it ourselves as securely as any outside service? Everything costs something! The most obvious cost is the time spent by busy staff to feed the office shredder. Office shredders decrease productivity and decrease profitability, costing at least twice as much to use as a recurring shredding service. As obvious as wasted staff time is, there is a bigger picture—decision makers should think about how their brand, image, and reputation will be affected if document security and destruction are not considered as important components of their business risk management program.
Let’s start with security. Are you absolutely sure that your confidential documents are shredded on a timely basis? Are they put aside until someone gets around to shredding them? It is more likely that employees are so busy with other assignments, shredding is not a priority and stays in the office until one day when they get around to it. A NAID AAA Certified company provides lockable containers to keep your sensitive information secure until they are ready to be shredded on a regular schedule. The NAID AAA certification status requires maintaining the highest employment standards, information protection, and professionalism in the industry.
Lack of compliance with various federal, state and local regulations will result in heavy fines and penalties for companies that do not safeguard the confidential information in their custody from secure retention to proper disposal. Remember that shredded paper placed in plastic bags and thrown in the trash contain information that could be put back together and you have no legal ownership of the trash–just ownership of the bad publicity due to misuse of information discovered in the dumpster. It is important to have a document security and destruction program in place to prove that you have taken all reasonable measures to safeguard the confidential information in your custody?
Office shredders provide no record of a compliant document destruction program but a NAID AAA Certified company provides protection and documentation if legal issues arise due to an alleged or actual information security breach. A certificate of destruction is a legal document that proves your use of a third party service provider for the proper destruction and disposal of your confidential information. It is easier to avoid large fines if you have a compliant document security and destruction program in place.
The big picture is really “What is the cost if your company has an information security breach?
http://www.niada.com/PDFs/Publications/Safeguards%20Rule.pdf
Richard Kinkead, Owner/President
Gloria Kinkead, Owner/Vice President
SelectShred, Inc.
T: (772) 463-3166
