SELECTSHRED | YOU DON’T HAVE TO FILL THE MOBILE SHRED TRUCK TO QUALIFY FOR RECURRING SERVICE – PORT ST LUCIE SHREDDING FORT PIERCE SHREDDING STUART SHREDDING PALM CITY SHREDDING HOBE SOUND SHREDDING PALM BEACH SHREDDING

Some prospective customers are reluctant about becoming recurring customers for shredding service. They are often afraid that they will not generate enough paper to qualify for using a shredding service. Instead, they prefer to hold their documents until they have accumulated what they consider a suitable number of boxes of paper to call the shredding company. It is time to dispel that misconception because the simple truth is that you do not have to fill the shred truck. Fill your own container on your own terms and benefit from the security, convenience, and economy of having a recurring shredding service.

It is always a sense of accomplishment when we realize the customer gets it. They understand that they are not paperless but that they need a shredding company more than ever as they embark on the route to a paperless office by scanning their documents and having them securely placed in locked containers until they are ready to be destroyed in a timely manner. Sometimes the call comes in and we hear that the shredder has burned out again or our office has gotten too busy to continue using valuable staff time to feed the office shredder. The best feeling is when we hear that their office has grown and they can no longer deny the unmistakable need for a shredding service.

Whether you are an office of one, ten, or 100, you can benefit from recurring shredding service. The ability to avoid data breaches and major fines by having a secure document destruction service such as a NAID AAA Certified company in place allows your business to be compliant with federal laws and regulations. Having a third party document destruction company is essential for avoiding data breaches because the regular practice of putting shredded paper from the office shredder in the trash increases vulnerability to various dumpster divers. Also, receiving a certificate of destruction for your record after every service is having at your disposal a legal document showing that you have done all that you can do to safeguard the confidential information in your custody, from its collection and retention through its secure and proper disposal. It is also important to note that all shredded materials are recycled into new paper products.

For all of our prospective customers from Fort Pierce, Port St. Lucie, Stuart, Palm City, Jensen Beach, Rio, Hobe Sound, Port Salerno, Sewall’s Point, Jupiter, North Palm Beach, Jupiter Island, West Palm Beach, and Palm Beach Gardens, Okeechobee, and Vero Beach, it is important to remember that you do not have to fill the shred truck by yourself. As the mobile shred truck makes it daily rounds from one business or residence to the other, the truck becomes full from many sources while making sure that all of your documents are shredded at your location, allowing each business and individual to fight identity theft, avoid fines and lost reputation, and to comply with federal regulations.

The following link shows what will not happen to your business or practice if you have developed a partnership with a secure document destruction company.

http://losangeles.cbslocal.com/2014/02/26/confidential-patient-records-from-local-dentists-office-found-dumped-in-apple-valley/

Richard Kinkead & Gloria Kinkead

SelectShred, Inc.

T: (772) 463-3166

info@selectshred.com

SELECTSHRED | FACTS ABOUT FACTA AND IDENTITY THEFT

PORT ST LUCIE SHREDDING FORT PIERCE SHREDDING

STUART SHREDDING PALM CITY SHREDDING

HOBE SOUND SHREDDING PALM BEACH SHREDDING

Identity theft is an ongoing threat that causes us to remain vigilant to protect ourselves, our families, our businesses, and our customers. FACTA requires us to be aware of what we can do to safeguard the confidential information in our custody from retention to disposal. We need to be mindful that beyond the penalties, if confidential information is compromised, our business image suffers and customer loyalty is jeopardized. FACTA simply wants us to realize that when it is no longer necessary to keep confidential documents, they should be destroyed and properly disposed of and should never be simply thrown in the trash.

The Fair and Accurate Credit Transactions Act of 2003 (FACTA) is a law enforced by the Federal Trade Commission (FTC).  FACTA added provisions to the Fair Credit Reporting Act (FCRA).  FACTA is designed to reduce the risk of identity theft by making provisions for the proper safeguarding and disposal of consumer information. The FACTA Disposal Rule requires that if you acquire consumer information for a business purpose, you must properly destroy that information and take reasonable measures to protect that information even when you need to dispose of it. Although the FTC FACTA Disposal Rule highlights organizations such as lenders, insurers, employers, government agencies, mortgage brokers, and automobile dealers, FACTA applies to almost every person or business in the U.S. An individual or business that violates FACTA rules could face severe penalties: civil liability, class action, federal enforcement, and state enforcement. Penalties could range from hundreds of dollars to the millions.

Ultimately, it is the responsibility of each business to ensure that the confidential information in its charge has been securely destroyed and discarded by responsible persons with authorized access. A business should know how its confidential information will be destroyed, where it will be destroyed, who will destroy it, and when it will be destroyed. It is imperative to receive a certificate of destruction after each document destruction service. It is a legal document to show that your records were transferred to the custody of a document destruction service with the credentials to properly destroy and discard your confidential information. Shredding with a third party service such as a NAID AAA Certified company that destroys the confidential documents at your location can help to fight identity theft, protect customer information and privacy, as well as protect a company’s proprietary information and its reputation.

The National Association for Information Destruction (NAID) states that “Contracting with a NAID Member to shred all discarded consumer information is the best way to comply with FACTA. Service can be arranged on a schedule that suits any office.  It is the most economical alternative no matter how small or large the need.”

 Follow the link below for more information on the FTC’s response to improper disposal of consumer confidential information.

http://www.ftc.gov/news-events/press-releases/2007/12/company-will-pay-50000-penalty-tossing-consumers-credit-report

Richard Kinkead & Gloria Kinkead

SelectShred, Inc.

T: (772) 463-3166

info@selectshred.com

SELECTSHRED | THE REALITY OF TRADE SECRET THEFTS

PORT ST LUCIE DOCUMENT DESTRUCTION FORT PIERCE DOCUMENT DESTRUCTION

STUART DOCUMENT DESTRUCTION PALM CITY DOCUMENT DESTRUCTION

HOBE SOUND DOCUMENT DESTRUCTION PALM BEACH DOCUMENT DESTRUCTION

It was admirable to hear an individual who reported that the employees in her small office take considerable care to make sure that they protect their trade information from their competitors. However, it was not that commendable that these employees use office shredders and took the shredded materials home to be placed in their respective trash receptacles to avoid having the competition discover their trade secrets.

The theft of trade secrets is a reality for many companies and sometimes it might be erroneously believed that it only affects large companies or involves international crime rings. However, it could be as simple as throwing drafts of upcoming projects, which you do not want competitors to know about, into the trash. The theft of trade secrets could be a more elaborate plot.

Employees handle and discard information that should be destroyed on a daily basis. The National Association for Information Destruction (NAID) in A NAID “Informed Buyer” Publication—The Facts of Life (about proper information destruction) states that “There comes a time when every employer has to provide their employees with guidance on proper information disposal.”

Every business has the responsibility to train its employees on the importance of secure document destruction and implementing written procedures that could identify vulnerabilities in its security system. The greatest ally for any business in protecting its trade secrets involves partnership with a NAID AAA Certified mobile document destruction service that provides assistance in reviewing and preparing written document destruction policies and procedures as well as assisting in staff training. A secure on-site shredding service will provide lockable collection containers to secure your confidential documents until they are ready to be shredded at your location. After each shredding service, you will receive a certificate of destruction for your record showing that you are compliant with various federal regulations.

Although it is admirable that the above-mentioned employees are shredding their proprietary information and are aware of trade secret thefts, their information would be more protected with recurring service from a NAID AAA Certified company. Instead of depending on office shredders and then transporting sensitive information away from the office to dispose of in the trash, the regular use of a shredding service would offer greater security to the employees, their company, their customers, and their clients.

The following link sheds more light on the complexities involved in the theft of trade secrets.

http://www.lexology.com/library/detail.aspx?g=2d7b11a2-ad18-4fc8-97c8-83b1e9646764

Richard Kinkead & Gloria Kinkead

SelectShred, Inc.

T: (772) 463-3166

info@selectshred.com

SELECTSHRED | MEDICAL COMMUNITY AND DOCUMENT DESTRUCTION

PORT ST LUCIE SHREDDING FORT PIERCE SHREDDING

STUART SHREDDING PALM CITY SHREDDING

HOBE SOUND SHREDDING JENSEN BEACH SHREDDING

The medical community is at the forefront of implementing document destruction procedures such as shredding on a regular schedule and using a third party document destruction vendor. The strict regulations of the Health Insurance Portability and Accountability Act (HIPAA) and audits make it mandatory for hospitals, medical facilities, and doctors’ offices to adhere to federal regulations to avoid fines that could reach over a million dollars per incident. All health-related organizations are subjected to data breach notification, increased enforcement, and vendor contract requirements.

Some medical offices believe that they are too small or too paperless to utilize a third party document destruction service. Recently, an office manager at a doctor’s office said it best “We are not paperless—we are chartless.” That office is currently in the process of removing all charts off the wall and scanning the information in every chart. Of course, this is something that many medical facilities will be faced with as they comply with Electronic Health Records (EHR) requirements by 2015 to avoid penalties that will be imposed under the Health Information Technology for Economic and Clinical Health (HITECH) Act.

http://www.healthit.gov/providers-professionals/faqs/are-there-penalties-providers-who-don’t-switch-electronic-health-record.

Although your office might be in the process of going paperless, the need and expectation to safeguard the confidential information in your custody and to protect patient privacy will remain. Confidential patient information must still be secured and shredded after it has been scanned. Many forms are still being used as patients come into the office on a daily basis. Documents are still being faxed from one office to another. This information must all be secured until shredded. Your best protection is the use of a document destruction service that is NAID AAA Certified. With a third party vendor, outsourcing your shredding is more secure, it is less expensive, and there is a record of compliance. A document destruction company provides a certificate of destruction after each service.

For doctors and medical facilities in Fort Pierce, Port St. Lucie, Stuart, Palm City, Jensen Beach, Rio, Hobe Sound, Port Salerno, Sewall’s Point, Jupiter, North Palm Beach, Jupiter Island, West Palm Beach, and Palm Beach Gardens, Okeechobee, and Vero Beach, it is important to understand that your office is not too small or too paperless to have a partnership with a secure on-site document destruction company. A mobile shred truck that arrives at your location and shreds all documents at your location is your greatest ally to help you avoid fines and lost reputation, and to comply with federal regulations.

Richard Kinkead & Gloria Kinkead

SelectShred, Inc.

T: (772) 463-3166

info@selectshred.com