SELECTSHRED | SHREDDING IN STUART SHREDDING IN PALM CITY – 10 NEW YEAR’S SHREDDING RESOLUTIONS

This is usually a time for reflection on needed changes and to make resolutions to follow through on those changes as we review the past and look forward to the New Year. The following are some shredding resolutions to consider:

I RESOLVE TO:

1. Stop procrastinating and shred all of the confidential documents I no longer need to keep.

2. Exercise more care in knowing when, where, and how my confidential documents are destroyed.

3. Lose the weight from all the pounds of paper that I know should be shredded immediately.

4. Commit to safeguarding the confidential information in my custody by using a shredding service.

5. Learn more about the federal regulations, such as FACTA, GLBA, and HIPAA, which govern my industry.

6. Stop worrying about tomorrow and shred today to make sure I fight identity theft and protect myself.

7. Get organized and reduce clutter by clearing the file cabinets and getting the boxes out of storage and shred.

8. Create peace of mind from knowing that my sensitive information has been shredded and will not get into the wrong hands.

9. Preserve the environment by keeping all paper, confidential or otherwise, out of the trash and landfill by shredding all paper first, knowing that it will be recycled.

10. Use a NAID AAA certified mobile shredding company to destroy my confidential documents in my presence.

Happy new year to all our friends and neighbors in Fort Pierce, Port St. Lucie, Stuart, Palm City, Jensen Beach, Hobe Sound, Port Salerno, Sewall’s Point, Jupiter, North Palm Beach, Jupiter Island, West Palm Beach, Palm Beach Gardens, Okeechobee, and Vero Beach.

Richard Kinkead & Gloria Kinkead 

SelectShred, Inc.

T: (772) 463-3166

info@selectshred.com

SELECTSHRED | DO YOU REALLY NEED A CERTIFICATE OF DESTRUCTION?

“I don’t need your certificate of destruction because I can do my own shredding.” This statement is usually delivered smugly on the phone or in person. However, when you or your business has been legally charged with safeguarding the confidential information in your custody, the statement “get it in writing” is quite meaningful and not having it in writing is quite costly. When a NAID AAA certified company shreds for you, you are getting it in writing at your location when the shredding job has been completed. The certificate of destruction is your legal record from a third party vendor. It is documentation that you have done everything you could do to safeguard your sensitive information.

No law enforcement agency is going to fine you or jail you because of an alleged data breach. Investigations must happen and when you can point your finger to the agreement or contract with a shredding company and produce your certificates of destruction, you have certainly displayed the level of responsibility that your customers or clients deserve. You have made yourself and your organization shine because you took the initiative to have a document security program in place. If you are the owner or CEO, your employees appreciate that you did not place them in a situation where they have to defend themselves because there is a security breach that they probably should have prevented, and for which you might try to hold them accountable, but they did not have the authority to put the service in place to protect customers/clients, themselves, officers, and the company.

Don’t write off that piece of paper as just another piece of paper that you don’t need. When you outsource your shredding, it is more secure and less expensive that shredding it yourself. Whatever federal regulation governs your industry, FACTA (credit report information), HIPAA (healthcare) and GLBA (financial), shredding will meet the necessary compliance and the certificate of destruction is your legal document to show that your records were transferred to the custody of your shredding service and have been properly destroyed.

Richard & Gloria Kinkead

SelectShred, Inc.

T: (772) 463-3166

info@selectshred.com

SELECTSHRED | FREE SHRED EVENTS

Free shred events serve as great public service opportunities to promote the awareness of identity theft and actions that can be taken to prevent identity thieves from ruining our lives. Any opportunity that increases public awareness and creates a call to action is a good thing. Individuals have become more protective of their personal information and, due to media reports, are taking responsibility for making sure that their confidential documents do not get into the wrong hands.

Law enforcement agencies and the media are making an impact as they promote shred events, increase public awareness of identity theft, and encourage shredding of personal documents. Residential customers do not only want their information shredded but they insist that it is shredded in their presence. For residential customers, their objective is to prevent identity theft and have peace of mind knowing that their sensitive information is securely destroyed.

The stakes are higher for businesses because they are legally responsible for safeguarding the confidential information in their possession. Businesses need the legal protection that an on-site shredding company can provide. They need a certificate of destruction for their records. They need to destroy in a timely manner records that are no longer legally required to be kept – the longer you keep those records, the more your liability increases. Businesses need to worry about productivity and cost savings. Are you really saving money by using your employees’ valuable time to shred?  How about eliminating the worry of having your proprietary information compromised? That is another good reason to use a shredding service – don’t leave your intellectual property vulnerable by keeping it around for longer than you have to or risk having it end up in the trash and consequently in the wrong hands.

So beyond the free shred event or until the next free shred event, find a NAID AAA certified company with a state-of-the-art mobile shred truck with video monitoring that will allow you to witness the destruction of your confidential documents. There is always that extra measure of security when you make sure that your confidential documents are shredded in your presence or at your location. Know when, where, and how your confidential information is destroyed. Many people are no longer comfortable with just dropping off their documents at facilities to be shredded at a later date, or with having their documents taken away to be shredded at an unknown location.

http://www.myfloridacfo.com/PressOffice/Newsletter/2013/120613/December_0613.aspx#1

Richard & Gloria Kinkead 

SelectShred, Inc.

T: (772) 463-3166

info@selectshred.com

SELECTSHRED NEWS | NOVEMBER 2013|SHREDDING IN NORTH PALM BEACH SHREDDING IN JUPITER SHREDDING IN PALM BEACH GARDENS SHREDDING IN PORT ST LUCIE SHREDDING IN FORT PIERCE

EVALUATE AND RECOGNIZE NEW WAYS OF THINKING REGARDING YOUR DOCUMENT DESTRUCTION NEEDS AND SHREDDING PROGRAM

This is the time of year to reflect on what was done and how it can be done better  by evaluating the quality and cost of your document destruction service. The following are three things to consider with regard to a shredding service:

1. Do I need a shredding service? You should have a third party shredding vendor in place as part of a sound document security program. Office shredders do not provide adequate legal protection in the event of an information security breach. Also, no office is too small or too paperless to have a shredding service.

2. Do I know what my current shredding service offers? It’s not always about the lowest price. You should know how your confidential information was destroyed; know where it was destroyed; know who destroyed it; and know when it was destroyed. You should know that the legal chain of custody is not broken because your confidential information is destroyed at your location.

3. Am I doing all I can do to safeguard the confidential information in my custody? You have fulfilled your obligations to protect the confidential information in your custody from its proper retention to its responsible destruction by using a NAID AAA certified company. This will keep you  in compliance with federal regulations such as FACTA, GLBA, and HIPAA by having a secure document destruction program in place, including receiving a certificate of destruction for your record.

Lack of compliance with federal regulations such as FACTA, GLBA, and HIPAA can result in persons or organizations facing criminal penalties, civil liabilities, and fines for information security breaches. For example, healthcare facilities can face HIPAA fines of $100 per violation and up to a maximum of $1.5 million. For persons, criminal penalties are also possible up to $50,000 and one year in prison for obtaining or disclosing protected health information.

  DID YOU KNOW?  A reputable shredding service can cost as low as 50 cents to $1.50 per day and service can be customized to fit your needs on a monthly, bi-monthly, or quarterly schedule for recurring service.